How unsend email functions work. Gmail, Outllok yahoo unsend functions. Our Canary Mail unsend features: Revoke Email and Expiry Date
There are many reasons for the special type of gut punch that comes with wanting to unsend email.
In some cases, such as forgetting an attachment, the remedy is as simple as a follow-up email. However, we often realize too late that an email is either being sent to the wrong person or has significant typos.
Worst yet is when we’ve shared sensitive information and are unsure of its degree of safety. Whether this happens immediately or over the course of your relationship with the sender, our Canary Mail app has your back.
Sure, certain email providers have “unsend email” functionality built-in to their services, but these features are a) far and few between and b) frustratingly limited. None of them do exactly what you want (or even need) them to.
That’s why our security-minded team has developed two features that add increased control over who can read your emails and when: revoke email and set an expiration date.
In this article we’ll explain:
While you can never fully “unring” the bell (or rather notification) of a sent email, our unique Canary Mail unsend functions will allow you to set limits on how the body and attachments of your email are viewed. Keep reading to find out how.
It’s exactly what it sounds like: the ability to take an email back once it’s in cyberspace.
We’ve all been in a position where this would have prevented embarrassment. However, reasons to do so can quickly scale from a simple typo (like an incorrect date) to increased privacy concerns (like no longer working with the recipient).
Whatever the case may be, “unsend” features are more varied than you would think. Two prominent versions function by either a) sending a message to the server hosting an email to request it be rescinded from the recipient’s inbox or b) by giving you the time-limited opportunity to put the email you’ve “sent” back in your draft folder (before it even goes anywhere).
As important as these functions are, the buttons needed to complete them can be elusive. Here are some brief instructions for the most popular email providers’ unsend functions.
Outlook’s version of an “unsend” feature is the most spot on amongst big name email providers and email clients. However, you can’t fully unsend a message sent to an email address that uses a different provider.
This makes provider specific unsend functions reliable only between individuals using the same service. Colleagues, for example, who communicate exclusively through Microsoft Exchange Server. Making Outlook’s Recall function good in a pinch, but not a cure-all tool.
Nevertheless, here’s how to unsend an email using Outlook:
For a more in depth guide, check out our previous coverage on Outlook’s unsend feature.
Instant regret can be powerful, but it’s not always useful in the long run. GMail’s “undo” button is precisely that only an undo button. It cannot recall an email or revoke a recipient’s authorization to read it. Rather, it gives you a brief moment to reconsider what you’re sending. If your a stalwart Gmail user, though, you should still know about the function regardless of its limitations.
Here’s how to undo an email using Gmail:
We’ve already exhausted the list of undo functions through popular email providers and clients. Yahoo (along with Zoho, iCloud, and others) simply don’t provide even the possibility of reconsidering after the “send” button has been pressed.
Don’t let the subpar and non-existent unsend options through your default email system wreak havoc on your inbox. Our devoted team is here to help you take back control of each and every email account you have.
Our Canary Mail application can merge your inboxes on Gmail, Outlook, iCloud, Exchange, Office 365, Yahoo, and more. With us, there’s no reason to learn multiple ways of unsending emails. We even have two different functions for that very purpose!
Namely, revoking emails and setting expiry dates.
Both features are easily accessible right from the email you have sent or are sending. Just look for the “Settings” symbol that looks like a gear. Here you can access whatever method of authorization you’re looking for.
Revoking an email is as easy as going to “Settings” then clicking the “Revoke” button. Here’s a picture for reference:
Setting an expiry date can be done either while composing an email or after it’s already sent. You’ll find the option in the same “Settings” tab as when you’re revoking an email. Simply click on “Expires” to customize the time frame during which your email is accessible to the recipient. Here’s a picture for reference:
They will receive a notification that the email has been revoked.
Yes! Regardless of a difference between servers or email clients and how much time has passed; you will be able to revoke an email after it has been read.
You can reauthorize an email as easily as you revoked its authorization. Here’s how:
During the email’s composition AND after the email has been sent.
In a way, yes. The recipient will no longer be able to access the attachment from your email. However, if they saved it on their computer or elsewhere they will still have access to it.
Heightened control over your sent emails is just one perk of being a Canary Mail user. Time and time again, we’ve impressed users with our user-friendly approach to both security and productivity. Three reasons for this are:
We know you’ll love our Canary Mail unsend functions and the sense of renewed control over your emails they provide. Just remember that some things on the internet are simply forever. The ability of an email to be revoked or to expire sets limitations, but it is not a miracle cure against those acting in bad faith.
Our encryption services do, however, provide formidable layers of protection against prying third-party eyes. Click here to try out our unparalleled protection for iOS, MacOS, Windows, and Android today.