What does CC mean in Email? How to Use the CCed Email Function and Etiquette. Will a CC email also send the attachment?
In past years the workplace has become both increasingly intergenerational and irreversibly digital. Nowadays, we communicate at such a rapid pace that we overlook the continued importance of email etiquette. Even though lightning-fast messaging and conferencing platforms have become ubiquitous, email composition and technical skills remain crucial. Specifically, email etiquette about how to use the CC function.
Why? Because our inboxes are our livelihoods, collaboration tools, and to-do lists.
It’s important to know exactly who is communicating and what their role within the email thread is. This applies to all manner of professional relationships including boss to employee, coworker to coworker, and service provider to customer.
In this article, we’ll:
Read on to learn how and when to use this practical, yet tricky email function.
CC stands for “Carbon Copy” which in turn means an exact duplicate of a letter.
Where email is concerned, CCing someone sends them a duplicate of the email you’ve written. It is used commonly as a quick visual tool for which individuals should a) respond and b) stay in the loop.
There are many professional uses for the CC function. For example, you may need a reply from a coworker that directly impacts your responsibilities and want to keep your supervisor informed. Perhaps, you’re on the verge of signing on a potential client and need multiple teams to be aware of the upcoming new contract. Think of it like a better-regulated version of a “group text”.
We’ll cover more about CCing email etiquette below.
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The physical process of making a carbon copy of mail was invented in 1806. You’ll still see them in use when receiving a receipt or sending a package in the mail.
Because of its widespread use, the original meaning naturally carried over to business email practices.
This depends on the site. CC can stand either for “Closed Captions,” aka subtitles, or “Caption Credit” in scenarios where someone has helped the poster write a caption. Occasionally, social media users will also mark something as “CC Welcome.” In this case, CC stands for constructive criticism.
To CC someone on an email, simply add their address to the line marked CC:. This field is usually found under the line where you would add the direct recipient.
Yes, the recipient of a CCed email will also receive the attachment. If you want to send the content of your email to multiple people, but not the attachment you have two options:
Yes, all CCed recipients will see previous emails IF you are CCing someone on a pre-existing email thread (i.e. including a CC on a reply).
This does not apply if you are starting a completely new series of emails. In this case, you would want to forward or summarize previous correspondences.
Yes, when they use the “Reply All” button all CCed individuals will receive the original recipient’s answer.
If you CCed everyone on all correspondences, then there really is no difference between adding them in the To: or CC: window. CCing, however, is still an important practice for letting people know what is expected of them in reference to an email.
It’s always best to also let the recipients know in the body of the email a) why someone has been CCed and b) if they should (not) respond. When adding large groups, adopt phrases such as “I’ve included the XYZ team” and “This email is being shared with the XYZ department.”
Here’s a short guide for when it is (not) appropriate to CC:
In short, it is not professional to overuse the CC feature in email. This will feel overwhelming to your colleagues. If you feel like you’re always CCing, find another means of communication for following up on small and time-sensitive tasks.
There is one main difference between CCing and BCCing someone on an email thread.
Simply put, a BCC is a “blind carbon copy” that is sent to people without notifying the original and CCed recipients. When used appropriately, BCC’s protect the security and identities of their recipients. It is unethical to add a BCC because you are trying to keep their inclusion secret from others reading the email.
We’ve written more about the differences between CCs and BCCs and when each is appropriate here (coming soon).
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Also Read: Why Canary Mail is the Best email app for iPhone.
AI email writing assistant or AI email writing is a cutting-edge technology that has gained increasing attention in recent years. With the help of AI algorithms, email writing tools can now help users draft professional emails that are well-structured and grammatically correct. These tools can also provide suggestions on tone and style, making it easier to adhere to email etiquette guidelines. AI email writing is a subset of AI writer, which seeks to improve the quality and efficiency of written communication. By leveraging the power of AI technology, these tools can help users save time and energy while improving the clarity and effectiveness of their emails.
One area where AI email writing tools can be particularly useful is in the use of the CC function. As mentioned earlier, email etiquette is still a crucial aspect of modern communication, and using the CC function correctly is an important part of that etiquette.
By analyzing the contents of an email thread and the roles of the recipients, an AI-powered email writing tool can suggest the best use of the CC function. This can help prevent confusion, ensure accountability, and improve collaboration among team members.
In addition to providing guidance on CC etiquette, AI email writing tools can also assist with other aspects of email composition, such as subject lines and greetings. As these tools continue to develop, they have the potential to revolutionize the way we communicate via email.
Also read:
How to write better email with AI email writing assistant
