Top 7 Zoho mail Alternatives & Competitors You Need to Check Out in 2025

What is Zoho Mail?

Zoho Mail is a secure, ad-free cloud email platform designed for businesses and organizations. It offers fast and efficient email management with features like custom domain support, collaboration tools, and advanced security measures. Zoho Mail integrates seamlessly with the broader Zoho ecosystem, enhancing productivity and communication.

In this article, we’ve reviewed some of the top alternatives to Zoho that integrate with other tools. 

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Why Do You Need a Zoho Mail Alternative?

(Hint: Versatility 🔄)

Zoho is a long-standing company founded in India in 1996 to provide businesses of all sizes with a web-based tool suite that can cater to their every need. 

Zoho’s suite of applications includes CRM, an email service, accounting software, and much more. Their ecosystem enables businesses to streamline their operations, enhance productivity, and drive growth by keeping all the operations in one place.

As part of the Zoho Suite, Zoho Mail is designed to fully integrate with other Zoho apps to help businesses streamline their email communication with other tasks. Although you can use Zoho Mail as a standalone email client, if you’re not a Zoho Suite user, you won’t benefit as much from Zoho Mail. 

Here are a few reasons why you may need a Zoho Mail alternative:

• Zoho Mail is part of the Zoho Workspace: Zoho is designed for medium-sized and large businesses that are already using other tools in the Zoho suite. If you aren’t a Zoho Workspace user, you might not benefit as much from Zoho Mail.  
• Zoho Mail is a bit complex: Since it’s aimed at bigger businesses and offers more extensive features, Zoho Mail might be a bit complex to use. Some users have reported that its interface isn’t very intuitive.
• Zoho Mail doesn’t integrate well with Microsoft: Users have experienced compatibility issues between Zoho Mail and the Microsoft Office 365 suite. If you’re a Microsoft user, you may need an alternative to Zoho Mail.  

🛠️ Zoho Mail Features

Zoho Mail offers users quite a generous amount of storage for its price, as well as a full suite of collaboration tools – mainly ones that are part of the Zoho Workplace. Some other Zoho’s features include: 

• An entire email suite, including apps for Notes, Calendar, and Tasks
• Custom domain and email in one place
• Multiple email accounts for one domain 
• Offline email mode
• Mobile app
• Easy collaboration on emails with Streams

💰 Zoho Mail Pricing

Zoho Mail’s pricing plans are very affordable, starting at €0.90 per user per month (billed annually) for 5GB. The more storage and features you require, the higher the price.

💬 Zoho Mail Reviews

Capterra Rating: 4.5/5
G2 Rating: 4.4/5

Top 7 Versatile Zoho Alternatives That Integrate Well With Other Tools

If you’re using Zoho Mail as your main email provider, you might have chosen it because you’re already using some of Zoho’s tools and apps. However, if you’re not a Zoho Suite user, Zoho Mail may not be as useful to you as it lacks the versatility to integrate well with other tools and platforms that aren’t part of the Zoho Suite. 

Here are the top 7 versatile Zoho alternatives that integrate well with other tools. If you don’t want to or don’t have the time to read it all, skip ahead to the comparative table at the bottom of the article.

1. Canary Mail – Best Zoho Mail Alternative Overall

Canary Mail is the most advanced email client on the market. It focuses on email productivity and management with modern features, such as an AI-powered email assistant that helps users write better emails in less time and streamline their email workflows. 

What’s more, Canary Mail also puts a strong emphasis on security with both standard and modern privacy features, such as end-to-end encryption, a biometric app lock, and impersonation detection. 

Although it doesn’t come with a built-in suite of tools and apps like Zoho Mail, Canary Mail is more focused on email management and offers more productivity-oriented features than Zoho Mail.

🛠️ Canary Mail Features

All in all, Canary Mail, as an app for all email accounts, helps you stay organized and productive while ensuring that no critical updates go unseen, thanks to the list of its unique features, such as: 

• AI-based features, including an AI email writer
• One-click unsubscribes
• Push notifications for important emails 
• Email snooze option 
• Read receipts 
• Compatible with all major email services
• Impersonation detection
• Biometric app lock

💰 Canary Mail Pricing

Canary Mail offers a free forever plan for personal use. Our paid plans start at $49 per year. 

💬 Canary Mail Reviews

Capterra Rating: 4.7/5

G2 Rating: 4.4/5

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2. Gmail – Best for Google Workspace Users

Gmail is the most popular free email service created by Google, with over 1.8 billion active users worldwide. Gmail is part of Google Workspace, along with other Google apps like Docs, Sheets, Calendar, Meet, and Drive. Gmail integrates perfectly with Google’s ecosystem, making your email experience more efficient. 

Like Zoho Mail, Gmail comes with a suite of tools and apps you can use to streamline your simple, day-to-day tasks, such as note-taking, scheduling meetings, or writing down your to-do lists. With that said Zoho’s suite is much more advanced and oriented towards more complex business operations, such as accounting and customer relationship management.  

However, if you’re already using Google Workspace on a day-to-day basis, Gmail may be a great alternative to Zoho Mail. 

🛠️ Gmail Features

Gmail is renowned for its intuitive interface, ease of use, and mobile app, making it easy to access your inbox on the go. Here are some of its features: 

• 15GB of storage on the free version
• Spam filtering and malware detection 
• Advanced phishing protection
• Confidential mode
• Integrations with other Google apps

💰 Gmail Pricing

Gmail is free to use. However, for more advanced features and a custom email domain, you’ll need a Google Workspace subscription, which starts at $6 per user per month.

💬 Gmail Reviews

Capterra Rating: 4.8/5
G2 Rating: 4.6/5

3. Hunter.io – Best for Cold Email Outreach

Hunter.io isn’t so much an email client as an all-in-one email outreach platform that helps businesses and individuals find and contact relevant leads. 

In other words, Hunter.io is a cold email software that uses artificial intelligence and proprietary technology to help you find the email addresses of people relevant to your business from a company name or website. 

Overall, if you’re doing a lot of cold email outreach to drive sales, Hunter.io can be a great tool to save you time searching for contacts and optimizing your cold email campaigns. 

🛠️ Hunter.io Features

Hunter.io focuses on email outreach and finding relevant email addresses. Here are some of its core features:

• Domain search
• Email finder
• Email verifier
• Bulk tasks
• Email outreach templates
• Outreach campaign scheduler
• Automated email personalization 
• Email tracking and analytics
• Custom tracking domain
• Connects with your Gmail, Google Workspace, or Outlook account

💰 Hunter.io Pricing

Hunter.io offers a free plan with limited monthly searches and verifications. Its paid plans start at $34 per month (billed annually).

💬 Hunter.io Reviews

Capterra Rating: 4.6/5

G2 Rating: 4.4/5

4. Microsoft Outlook – Best for Microsoft Office 365 Users

Outlook is a free email provider by Microsoft that seamlessly integrates with other apps from the Microsoft Office 365 suite. Microsoft Outlook is more than an inbox. It brings together email, calendar, contacts, attachments, and more. 

If you’re already using tools from the Microsoft Office 365 suite or planning on doing so, Outlook will be a great Zoho alternative for you. Still, it’s important to note that although the Zoho Suite and Microsoft Office 365 overlap in some things (like their office tools), they focus on completely different aspects of business operations. 

🛠️ Outlook Features

Outlook supports multiple accounts, and its built-in analytic engine automatically prioritizes important emails based on your communication patterns. Aside from that, it offers other handy features like:

• Scheduling emails
• Do Not Disturb settings
• A focused inbox to prioritize important emails
• Quick swipe controls
• Smart folders

💰 Outlook Pricing

Outlook is free to use. However, it has multiple plans for the Microsoft 365 subscription, starting at $1.99 per month or $19.99 per year. 

💬 Outlook Reviews

Capterra Rating: 4.5/5

G2 Rating: 4.5/5

5. ProtonMail – Best for Advanced Email Security & Privacy

ProtonMail is a business email provider based in Switzerland, known for its strong privacy focus. ProtonMail offers advanced end-to-end and zero-access encryption for your emails and keeps your emails secure from cyberattacks.

While Zoho Mail takes the crown in terms of collaboration and teamwork, ProtonMail wins in terms of email security and privacy. Both email providers offer similar email organization features. Overall, the best option for you between these two email clients will depend on your focus.  

🛠️ ProtonMail Features

ProtonMail’s main focus lies on the security and privacy of your emails. But aside from its excellent security features, it also comes with other benefits, such as:

• Intuitive web app
• Inbox customization
• Email organization with labels, filters, and folders
• Create multiple alias email addresses
• Advanced inbox search
• Access to ProtonDrive, ProtonCalendar, and ProtonVPN 

💰 ProtonMail Pricing

ProtonMail offers a free forever plan with limited features. Its pricing plans for individuals start at €3.99 per user/month (billed annually), and the pricing plans for businesses start at €6.99 per user/month (billed annually).

💬 ProtonMail Reviews

Capterra Rating: 4.6/5

G2 Rating: 4.4/5

6. Mailspring – Best Lightweight Zoho Alternative

Mailspring is a free, open-source desktop email client that supports all IMAP providers, including Gmail, Microsoft Outlook, and Yahoo! Mail. Mailspring offers a clean, modern interface and a range of features, like email tracking and scheduling, that make your email experience smarter and more efficient. 

It’s a powerful email client that helps users increase productivity and send more effective emails. With Mailspring, you can manage multiple email accounts and streamline your inbox for optimal organization. 

Although Mailspring is not as advanced as other email clients, it’s lightweight, easy to use, and cost-effective. 

🛠️ Mailspring Features

Mailspring offers a variety of features, such as:

• A unified inbox to manage multiple email accounts
• Touch and gesture support
• Advanced shortcuts
• Lightning-fast search
• Undo send
• Read receipts, link tracking, and more
• Mac, Windows, and Linux support
• Multiple themes and layouts (including dark mode)
• Rich integrations with other services

💰 Mailspring Pricing

Mailspring is free to download and use, with a Pro version available for $8 per month that offers additional features like read receipts, link tracking, and quick reply templates.

💬 Mailspring Reviews

Capterra Rating: 5/5

G2 Rating: 3.8/5

7. Titan Mail – Best for a Smart Email Experience

Aiming to become an alternative to Google and Microsoft, Titan Mail focuses on creating a smarter and more convenient email experience for its users. It offers features like future email scheduling and follow-up reminders. 

Titan Mail supports custom domain names and offers easy-to-use desktop and mobile apps for PC, Android, and iOS. 

🛠️ Titan Mail Features

Titan Mail offers users a variety of features that allow them to create beautiful emails, keep their inbox organized, and even snooze their emails whenever they don’t want to be disturbed. Here are some of Titan’s main features:

• Email templates library
• Schedule send 
• Read receipts 
• Follow-up reminders
• Email signature builder
• Built-in calendar
• Fast search options with advanced filters

💰 Titan Mail Pricing

Titan Mail doesn’t sell the email service directly to end users. To purchase a plan, you must sign up via a Titan Mail partner, such as WordPress, Hostinger, Name.com, HostGator, Rumahweb, or NameSilo. The pricing plans of each partner vary. 

💬 Titan Mail Reviews

Capterra Rating: 4.6/5

G2 Rating: 4.6/5

Alternative to Zoho Mail, a Comparative Table

Features	Canary Mail	Gmail	Hunter.io	Microsoft Outlook	Proton Mail	Mailspring	Titan Mail
Free Version
Storage	–	15GB	–	15GB	1GB	–	–
Pricing	Canary mail pricing page	$6/month	$34/month	$1.99/month	$3.99/month	$8/month	–
AI
Read Receipt
Snooze Option
Biometric App Lock
Push Notification for Important Email