Discover top Zoho Mail alternatives in 2024. Enhance your email experience with improved functionality and security.
Alex Simmons | Jan 1, 2024 | 11 mins read
Table of Contents
Zoho is a popular cloud software suite used by businesses to streamline their operations. The Zoho suite encompasses pretty much everything a business might need, from a CRM and an accounting platform to a helpdesk and an email service – Zoho Mail.
💡 If you’re reading this, you’re likely looking for a more universal and versatile Zoho Mail alternative that will allow you to move away from the Zoho Suite.
In this article, we’ve reviewed some of the top alternatives to Zoho that integrate with other tools.
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Zoho is a long-standing company founded in India in 1996 to provide businesses of all sizes with a web-based tool suite that can cater to their every need.
Zoho’s suite of applications includes CRM, an email service, accounting software, and much more. Their ecosystem enables businesses to streamline their operations, enhance productivity, and drive growth by keeping all the operations in one place.
As part of the Zoho Suite, Zoho Mail is designed to fully integrate with other Zoho apps to help businesses streamline their email communication with other tasks. Although you can use Zoho Mail as a standalone email client, if you’re not a Zoho Suite user, you won’t benefit as much from Zoho Mail.
Here are a few reasons why you may need a Zoho Mail alternative:
Zoho Mail offers users quite a generous amount of storage for its price, as well as a full suite of collaboration tools – mainly ones that are part of the Zoho Workplace. Some other Zoho’s features include:
Zoho Mail’s pricing plans are very affordable, starting at €0.90 per user per month (billed annually) for 5GB. The more storage and features you require, the higher the price.
Capterra Rating: 4.5/5G2 Rating: 4.4/5
If you’re using Zoho Mail as your main email provider, you might have chosen it because you’re already using some of Zoho’s tools and apps. However, if you’re not a Zoho Suite user, Zoho Mail may not be as useful to you as it lacks the versatility to integrate well with other tools and platforms that aren’t part of the Zoho Suite.
Here are the top 7 versatile Zoho alternatives that integrate well with other tools. If you don’t want to or don’t have the time to read it all, skip ahead to the comparative table at the bottom of the article.
Canary Mail is the most advanced email client on the market. It focuses on email productivity and management with modern features, such as an AI-powered email assistant that helps users write better emails in less time and streamline their email workflows.
What’s more, Canary Mail also puts a strong emphasis on security with both standard and modern privacy features, such as end-to-end encryption, a biometric app lock, and impersonation detection.
Although it doesn’t come with a built-in suite of tools and apps like Zoho Mail, Canary Mail is more focused on email management and offers more productivity-oriented features than Zoho Mail.
All in all, Canary Mail, as an app for all email accounts, helps you stay organized and productive while ensuring that no critical updates go unseen, thanks to the list of its unique features, such as:
Canary Mail offers a free forever plan for personal use. Our paid plans start at $49 per year.
Capterra Rating: 4.7/5
G2 Rating: 4.4/5
Gmail is the most popular free email service created by Google, with over 1.8 billion active users worldwide. Gmail is part of Google Workspace, along with other Google apps like Docs, Sheets, Calendar, Meet, and Drive. Gmail integrates perfectly with Google’s ecosystem, making your email experience more efficient.
Like Zoho Mail, Gmail comes with a suite of tools and apps you can use to streamline your simple, day-to-day tasks, such as note-taking, scheduling meetings, or writing down your to-do lists. With that said Zoho’s suite is much more advanced and oriented towards more complex business operations, such as accounting and customer relationship management.
However, if you’re already using Google Workspace on a day-to-day basis, Gmail may be a great alternative to Zoho Mail.
Gmail is renowned for its intuitive interface, ease of use, and mobile app, making it easy to access your inbox on the go. Here are some of its features:
Gmail is free to use. However, for more advanced features and a custom email domain, you’ll need a Google Workspace subscription, which starts at $6 per user per month.
Capterra Rating: 4.8/5G2 Rating: 4.6/5
Hunter.io isn’t so much an email client as an all-in-one email outreach platform that helps businesses and individuals find and contact relevant leads.
In other words, Hunter.io is a cold email software that uses artificial intelligence and proprietary technology to help you find the email addresses of people relevant to your business from a company name or website.
Overall, if you’re doing a lot of cold email outreach to drive sales, Hunter.io can be a great tool to save you time searching for contacts and optimizing your cold email campaigns.
Hunter.io focuses on email outreach and finding relevant email addresses. Here are some of its core features:
Hunter.io offers a free plan with limited monthly searches and verifications. Its paid plans start at $34 per month (billed annually).
Capterra Rating: 4.6/5
Outlook is a free email provider by Microsoft that seamlessly integrates with other apps from the Microsoft Office 365 suite. Microsoft Outlook is more than an inbox. It brings together email, calendar, contacts, attachments, and more.
If you’re already using tools from the Microsoft Office 365 suite or planning on doing so, Outlook will be a great Zoho alternative for you. Still, it’s important to note that although the Zoho Suite and Microsoft Office 365 overlap in some things (like their office tools), they focus on completely different aspects of business operations.
Outlook supports multiple accounts, and its built-in analytic engine automatically prioritizes important emails based on your communication patterns. Aside from that, it offers other handy features like:
Outlook is free to use. However, it has multiple plans for the Microsoft 365 subscription, starting at $1.99 per month or $19.99 per year.
Capterra Rating: 4.5/5
G2 Rating: 4.5/5
ProtonMail is a business email provider based in Switzerland, known for its strong privacy focus. ProtonMail offers advanced end-to-end and zero-access encryption for your emails and keeps your emails secure from cyberattacks.
While Zoho Mail takes the crown in terms of collaboration and teamwork, ProtonMail wins in terms of email security and privacy. Both email providers offer similar email organization features. Overall, the best option for you between these two email clients will depend on your focus.
ProtonMail’s main focus lies on the security and privacy of your emails. But aside from its excellent security features, it also comes with other benefits, such as:
ProtonMail offers a free forever plan with limited features. Its pricing plans for individuals start at €3.99 per user/month (billed annually), and the pricing plans for businesses start at €6.99 per user/month (billed annually).
Capterra Rating: 4.6/5G2 Rating: 4.4/5
Mailspring is a free, open-source desktop email client that supports all IMAP providers, including Gmail, Microsoft Outlook, and Yahoo! Mail. Mailspring offers a clean, modern interface and a range of features, like email tracking and scheduling, that make your email experience smarter and more efficient.
It’s a powerful email client that helps users increase productivity and send more effective emails. With Mailspring, you can manage multiple email accounts and streamline your inbox for optimal organization.
Although Mailspring is not as advanced as other email clients, it’s lightweight, easy to use, and cost-effective.
Mailspring offers a variety of features, such as:
Mailspring is free to download and use, with a Pro version available for $8 per month that offers additional features like read receipts, link tracking, and quick reply templates.
Capterra Rating: 5/5
G2 Rating: 3.8/5
Aiming to become an alternative to Google and Microsoft, Titan Mail focuses on creating a smarter and more convenient email experience for its users. It offers features like future email scheduling and follow-up reminders.
Titan Mail supports custom domain names and offers easy-to-use desktop and mobile apps for PC, Android, and iOS.
Titan Mail offers users a variety of features that allow them to create beautiful emails, keep their inbox organized, and even snooze their emails whenever they don’t want to be disturbed. Here are some of Titan’s main features:
Titan Mail doesn’t sell the email service directly to end users. To purchase a plan, you must sign up via a Titan Mail partner, such as WordPress, Hostinger, Name.com, HostGator, Rumahweb, or NameSilo. The pricing plans of each partner vary.
Capterra Rating: 4.6/5G2 Rating: 4.6/5
Although Zoho Mail is a robust email client with multiple features that can help you streamline your email management tasks, it’s not suitable for everyone. If you’re not a Zoho Office Suite user or if you’re looking for a more independent email client rather than a tool suite, Zoho Mail may not be a great choice for you.
Luckily, there are many excellent alternatives to Zoho Mail you can choose from. Whether you prioritize security, user experience, or advanced features like AI integration, there’s an alternative to Zoho Mail that’s perfect for you. Explore these options and find the email client that best suits your needs.
❓What is Zoho Mail, and what is it used for?
Zoho Mail is an email client that offers a variety of features for email management. It serves as a comprehensive solution for businesses’ email needs, providing tools for sending emails, organizing the inbox, and team collaboration.
❓Who owns Zoho Mail?
Zoho Mail is owned by the Zoho Corporation, a multinational software company based in India that specializes in productivity and business management software.
❓What was Zoho called before?
Before being known as Zoho Corporation, the company was called AdventNet Inc. It changed its name to Zoho Corporation in 2009.
❓How to delete emails in Zoho?
To delete emails in Zoho, you must first log into your Zoho Mail account. Then, select the emails you want to delete by checking the box next to each email. Finally, click the trash bin icon at the top to delete the selected emails.
I have always been fascinated by the world of SaaS and technology. From a young age, I found myself drawn to the endless possibilities that email technology offers. The ability to connect with people across the globe and streamline communication processes is something that truly excites me. As a passionate individual, I am constantly seeking new ways to leverage SaaS and email technology to enhance productivity and drive innovation.
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