Best AI Email Assistants

Streamlining Email Management with the Power of AI: Revolutionizing Efficiency and Productivity through Advanced Email Assistants

Best AI Email Assistants

In the fast-paced digital age, managing your email inbox can often feel like a daunting task. With the constant influx of messages to read, respond to, and organize, achieving inbox zero seems like an elusive goal. However, the advent of Artificial Intelligence (AI) has revolutionized the way we handle our emails. AI email assistants, powered by advanced technologies like Natural Language Processing (NLP) and Machine Learning (ML), are transforming the email landscape, making inbox management more efficient and less time-consuming.

What are AI Email Assistants?

AI email assistants are innovative tools that leverage artificial intelligence to help you manage your emails. They are designed to analyze and generate emails based on your instructions or the context derived from previous messages. These assistants utilize NLP and ML algorithms to understand the context and intent of your prompts, crafting emails tailored to your needs. They are trained with vast amounts of data, ensuring they can comprehend a wide range of topics.

Some AI email assistants can also understand the messages you receive, discern the sentiment behind them, and craft responses customized to your recipient according to your specific instructions. This capability is particularly beneficial for businesses, as it ensures a consistent and professional tone across all emails, regardless of the sender.

Why Use an AI Email Assistant?

AI email assistants unlock the full potential of your email communication, taking your productivity to new heights. While canned responses can help eliminate the repetitive task of typing out the same responses, an AI email writer truly shines when you need personalized emails.

These assistants allow you to communicate effectively and efficiently while spending less time managing your inbox. They also help you avoid common mistakes such as grammar and spelling errors, ensuring that your messages are professional and error-free.

The Best AI Email Assistants

Choosing the right AI email assistant can be a daunting task, given the plethora of options available. Here, we present a curated list of the best AI email assistants that can help you write better emails in less time.

1. Missive

Missive is a team email and collaboration tool that supports all email providers like Gmail and Outlook. It integrates with OpenAI, allowing you to quickly create and reply to emails, fix grammar and spelling errors, translate messages, and even customize the AI to your specific needs using your own prompts. Missive also lets you select between the ChatGPT 3.5 and ChatGPT 4 versions for faster or more accurate responses.

2. Flowrite

Flowrite is an AI-powered email writer tool that integrates with popular email clients such as Gmail, Outlook, Yahoo, and iCloud Mail via a Chrome extension. It uses NLP and ML to understand the context and intent of your emails, crafting messages accordingly.

Use Flowrite to create polished and interesting emails for a variety of tasks, including outreach, follow-up, feedback, organizing meetings, and more. Over time, Flowrite adjusts to your choices and learns your brand’s voice and style. Flowrite can be accessed as an online application or a browser extension, and it can be integrated with your preferred email services including Gmail, Outlook, and Superhuman.

3. is an AI writer that assists you in writing more efficiently and effectively. It can generate many types of content such as emails, social media posts, and more. However, it is limited in its capabilities for email writing since it only offers a handful of templates.

4. utilizes OpenAI and GPT-3 to help you write better and more personalized emails. It offers a unique autocomplete feature that helps you complete sentences faster.

5. Rytr

Emails can be created using the AI-powered writing tool Rytr. Compared to, it supports and operates in more apps. There is a free version available as well, and it produces content that is generally of high quality. AI features:

  • Rytr’s AI email writer is designed to create catchy emails for marketing, sales, engagement, and more in seconds.
  • The process involves four steps: selecting the language, choosing the tone of voice, choosing the use case (in this case, Email), and providing some keywords, phrases, or titles as input.
  • The AI then generates the email content based on the provided input.
  • Rytr’s AI email writer is designed to be user-friendly and efficient, allowing users to generate content quickly and easily.

6. is an AI-powered email personalization tool built specifically for sales emails. It automatically analyzes the business or person to which you want to pitch and crafts a personalized email for them

7. Grammarly

Grammarly is a writing tool with AI capabilities, but it is not an AI assistant that can write emails. It offers corrections for grammatical, spelling, and punctuation mistakes as well as suggestions for style and tone using natural language processing and machine learning. You can use it for both personal and work emails. With their subscription, Grammarly also provides a feature to assist you in enhancing the readability of your writing.

8. SmartWriter

Craft personalized cold emails that get more responses with this AI email assistant. SmartWriter uses publicly available data from sources like LinkedIn profiles, news headlines, case studies, and more to create unique sales letters for each prospect. You can also use SmartWriter to write catchy subject lines, follow-up emails, LinkedIn messages, and blog intros. SmartWriter integrates with Gmail, Outlook, HubSpot, Salesforce, and other popular platforms.

9. Phrasee

Writing stronger subject lines, headers, CTAs, and body copy for your marketing campaigns is made easier with Phrasee, an AI email assistant. Phrasee generates human-like and brand-aligned copy using deep learning and natural language production that increases clicks, opens, conversions, and revenue. Additionally, Phrasee evaluates the effectiveness of your emails and offers suggestions and insights to help you achieve better results. Major email platforms including Mailchimp, Salesforce Marketing Cloud, Braze, and Oracle Responsys are compatible with Phrasee.

10. Boomeranggmail

This AI email assistant can help you schedule your emails, track your responses, follow up with reminders, and optimize your email habits. It lets you send your emails at the best time for each recipient based on their previous behavior and timezone. It also notifies you when someone opens or clicks on your email and reminds you to follow up if you don’t get a reply. Boomeranggmail also offers a feature called Respondable that analyzes your email draft and gives you real-time feedback on how likely it is to get a response.

11. Optimail

With Optimail you can optimize your email marketing campaigns using machine learning. Optimail automatically tests different variations of your email content, subject lines, send times, frequency, and segments to find the best combination for each subscriber. This AI email assistant also adapts to each subscriber’s behavior and preferences over time and delivers personalized and relevant emails that increase engagement and retention.

12. Drift Email

If you want to generate more leads and sales from your website visitors try Drift Email. It connects your email marketing platform with your website chatbot and automatically captures the email addresses of your visitors who engage with your chatbot. Drift Email then sends them personalized and targeted emails based on their website behavior and interests to nurture them into qualified leads and customers.

An AI email assistant can help you generate more leads and sales from your website visitors.

13. Seventh Sense

Using predictive analytics, Seventh Sense is an AI email assistant that may help you improve the deliverability and engagement of your emails. The best send timing and frequency for each individual contact in your database are determined by Seventh Sense after analysis of your email data. After that, Seventh Sense connects with your email service provider and automatically modifies your email delivery. By identifying inactive contacts and lowering spam complaints, Seventh Sense additionally aids in the cleaning up of your email list.

14. Zetaglobal

With Zetaglobal, an AI-powered marketing platform, you can build individualized campaigns that work across email, the web, mobile devices, social media, and more. Zetaglobal gathers and analyzes client data from numerous sources using artificial intelligence to build dynamic customer profiles. Following that, Zetaglobal segments your audience using these profiles and sends pertinent and timely communications that encourage engagement and conversions.

15. Rasa is an AI-powered email assistant that aims to increase engagement, renewals, ad revenue, sales and leads from your email list. It uses natural language processing to analyze your email history and suggest improvements to your writing style. offers a unique approach to email management by providing personalized content for each individual on your email list. It curates content specifically for each recipient, much like how social media feeds are tailored to individual users. This level of personalization can help nurture relationships more often and more relevantly, leading to increased engagement and connection with your audience.

16. Canary Mail

Canary Mail is an AI email writer, available for iPhone and other platforms, that uses a natural language processing algorithm to analyze your email history and suggest improvements to your writing style. Here’s how it can help you:

Save Time

Canary Mail can analyze your inbox, identify patterns in your communication, suggest responses to common questions, or automatically send follow-up emails on your behalf. This automation can save you precious time and allow you to focus on other tasks.

Improve Email Quality

The quality of your email can significantly impact how it’s received. Canary Mail can provide suggestions on improving grammar, style, and tone, helping you write better emails with less effort. As AI continues to evolve, these suggestions will only become more accurate over time.

Increase Response Rate

Canary Mail can help tailor your messages to specific recipients, analyzing past emails to figure out what works and what doesn’t. This can make your future emails more effective, potentially increasing your response rate.

Build Deeper Relationships

Maintaining good relationships with professional contacts is crucial. Canary Mail can help you send more relevant and timely communication by understanding the needs and preferences of your contacts, helping you build deeper relationships.

Personalize Emails

Canary Mail uses generative AI to improve your email writing. By understanding what you want to say, Canary can craft the email for you. Whether you want to congratulate someone or reply positively to a message, Canary can do the rest.

Real-Time Feedback

Canary Mail uses machine learning to analyze your emails and provide real-time feedback on grammar, style, and tone. This allows you to catch errors and make corrections before you hit send. Canary also offers suggestions on how to improve your email’s readability, such as using shorter sentences or an active voice.

Integration with Email Platforms

Canary integrates with Gmail, Outlook, and other email platforms, allowing you to use it without hassle.

In conclusion, Canary Mail is a promising tool that can help you write better emails. By analyzing your writing style and making suggestions for improvement, it can help you become a more effective communicator. Whether you’re a seasoned professional or just getting started with email, Canary Mail can provide personalized tips on how to improve your writing and show you advanced strategies for getting your message across more effectively.

Choosing the Right Tool

Choosing the right AI tool for your emails can be a daunting task, but luckily all the tools on the list offer a free trial or a freemium version which lets you try them and find the one that fits you the most. It’s important to consider the specific features and capabilities that you need. Making a list of the features that are most important to you before exploring each option can help you when evaluating each option. Additionally, it’s also important to consider the cost of the tool and whether it fits within your budget.

The Power of AI in Email Management

Artificial Intelligence has made significant strides in various fields, and email management is no exception. The advent of AI email assistants has revolutionized the way we handle our emails, making the process more efficient and less time-consuming. These tools are powered by advanced technologies like Natural Language Processing (NLP) and Machine Learning (ML), which enable them to understand the context and intent of your prompts and craft emails tailored to your needs.

AI email assistants are not just about automating email responses. They are about enhancing the quality of communication, making it more personalized, and ensuring that the messages are error-free. They can understand the messages you receive, discern the sentiment behind them, and craft responses customized to your recipient according to your specific instructions. This capability is particularly beneficial for businesses, as it ensures a consistent and professional tone across all emails, regardless of the sender.

The Role of AI Email Assistants in Business Communication

In the business world, communication is key. Effective communication can make or break a business, whether it’s communicating with clients, partners, or team members. This is where AI email assistants come in. They help businesses communicate more effectively by automating repetitive tasks, such as crafting responses and correcting grammar and spelling errors. This not only saves time but also ensures that the messages sent are professional and error-free.

AI email assistants can also help businesses maintain a consistent tone in their communication. They can be customized to match the company’s tone and style, ensuring that all emails, regardless of the sender, maintain a consistent and professional tone. This can be particularly useful for businesses that deal with a large volume of emails, as it ensures that all communication is consistent and on-brand.

Moreover, AI email assistants can also help businesses improve their customer service. By understanding the messages received and crafting responses customized to the recipient, these tools can help businesses provide more personalized and effective customer service. This can lead to improved customer satisfaction and loyalty, which are key to business success.

A Look at AI Email Assistants in the Future

AI email helpers have a bright future. These tools are anticipated to become more advanced and effective as ML and AI technology improve. They will be better able to comprehend the context and content of emails, compose more individualized responses, and even foresee the wants and preferences of the user.

In the future, we can anticipate that AI email assistants will play a significant role in our daily lives, assisting us in successfully and efficiently managing our email. Not only will they automate laborious chores, but they’ll also improve the standard of our communication by making it more individualized and error-free.

Moreover, as these tools become more advanced, they will also be able to handle more complex tasks. For instance, they could analyze the content of emails to identify important information, prioritize emails based on their importance, and even suggest actions based on the content of the emails. This could significantly enhance our productivity and make email management a breeze.


The rise of AI email assistants is transforming email management and revolutionizing the way we communicate. These powerful tools enhance communication quality, save time, and assist organizations in achieving effective and efficient communication. With continuous advancements in AI and ML technology, these assistants are expected to evolve into sophisticated and ubiquitous components of our daily lives. If you’re seeking to optimize your email management, consider embracing an AI email helper, as it can be the paradigm shift you’ve been longing for.

These assistants streamline communication, boost productivity, and provide support in generating emails, crafting replies, offering translations, and rectifying grammar and spelling errors. Some AI email assistants even allow customization of prompts for a more personalized AI response, such as the OpenAI integration in Missive. However, to ensure a clutter-free inbox, it’s crucial to complement the use of an AI email writer with reliable email management software. Embrace the power of AI email assistants and unlock the potential of seamless communication and productivity.

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