Email Apps for Multiple Accounts: The 8 Best Tools Compared

Email Apps for Multiple Accounts: The 8 Best Tools Compared

Do you want all of your emails in one app? Discover the top email apps for managing multiple accounts, prioritizing ease of use and security.

Phoebe Brown

Phoebe Brown | Jan 1, 2024 | 11 mins read

Whether you have a work email, a personal email, or several different email accounts for other purposes, managing multiple email accounts and keeping track of all your emails can be challenging. This brings us to the question of how to manage multiple email accounts effectively, which is where email apps come in handy.

💡 The convenience of having all emails in one app has changed the way we manage our digital communication, making it more efficient and organized. But, since there are so many different email apps on the market, choosing the right one for you can be overwhelming.

This article will explore the factors to consider when selecting the best email app for managing multiple accounts. We’ll discuss the features to look for in email software and review some of the best email apps for managing multiple accounts to help you choose the right one for you. 

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Why Do You Need an Email App to Manage Multiple Email Accounts?

Having multiple email accounts can serve various purposes:

You may have multiple email accounts for many reasons. For example, you may want to separate your business emails from personal ones, filter spam emails better, or protect your online identity by having a separate email account for social media or online shopping. Or, you may need multiple inboxes to manage different businesses. 

Regardless of why you manage multiple accounts, doing so can be a hassle. Having multiple email accounts can be beneficial but also comes with challenges. For starters, sorting through and responding to emails from different accounts can be time-consuming and overwhelming. 

💡What’s more, with more email accounts, you’re likely to receive more notifications, which can be distracting. Plus, it can be easy to lose track of important emails when they’re spread across multiple accounts. 

That’s why having an email app that brings all your inboxes into one place can be very beneficial. This way, you can manage everything from one app instead of checking multiple inboxes a few times daily. 

How to Pick the Best Email App For Managing Multiple Accounts

The right email app for you is the one that perfectly fits your needs. Each email app excels at a different aspect of an email experience, but there are four critical factors that every email app must have. 

  1. Ease of use: Finding a user-friendly app is the key to success. The app should have a clean interface and be easy to navigate. 
  2. Unified inbox: The right app to manage multiple email accounts should have a unified inbox to allow you to view all your emails in one place.
  3. Security: Email is one of the most common ways hackers gain unauthorized access to sensitive information, so you must choose an email app with robust security features, like end-to-end encryption, two-factor authentication, and spam filters.
  4. Customization options: Your email program must offer customization options to suit your personal email management preferences. You should be able to decide how you want to view your emails, and you should be able to customize the layout and color scheme of the app.
  5. Compatibility with different platforms: Choosing email software compatible with the different devices (like desktop or mobile phone), operating systems (Windows, macOS, or Linux), and platforms you use is essential for a seamless email experience. 

The 8 Best Email Apps To Manage Multiple Email Accounts

Choosing your email app can make or break your email experience. Here are the top 8 email apps to manage multiple email accounts, with their features, pros, and cons.

1. Canary Mail – The Best App Overall ✅

best email app for multiple accounts

Canary Mail is not only one of the best email apps to manage multiple email profiles, but it’s also considered the best app for multiple Gmail accounts. It allows you to easily sync all your email accounts from various platforms, like Gmail, iCloud, Outlook, Yahoo, ProtonMail, and more – right into one place!

Its beautiful user interface sets Canary Mail apart from other email management apps. Going through emails or composing new ones is a simple task with this app. Canary Mail makes everything look visually appealing instead of dull.

🛠️ Canary Mail Features

All in all, Canary Mail, as an app for all email accounts, helps you stay organized and productive while ensuring that no critical updates go unseen, thanks to the list of its unique features, such as: 

  • AI-based features, including an AI email writer
  • One-click unsubscribes
  • Push notifications for important emails 
  • Email snooze option 
  • Read receipts 
  • Compatible with all major email services
  • Impersonation detection
  • Biometric app lock

👍🏻 Pros:

  • AI-based features for writing and managing emails
  • Robust security features, like PGP and end-to-end encryption
  • Modern and intuitive interface
  • 28-day free trial

👎🏻 Cons:

  • It may take time to learn
  • Some might find the AI suggestions either too intrusive or unnecessary

💰 Canary Mail Pricing

Canary Mail offers a free forever plan for personal use. Our paid plans start at $49 per year.

💬 Canary Mail Reviews

Capterra Rating: 4.7/5

G2 Rating: 4.4/5

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2. Mailbird – Best Desktop-Based Email Client

email client multiple account

Mailbird is one of the best apps for multiple email accounts. It’s a desktop-based email client that integrates with a multitude of other apps, including social media platforms, task management apps, and messaging services. It offers a unified inbox to manage all your emails in one place.

Thanks to its integration capabilities, Mailbird isn’t just an email client but a communication hub that brings together email, messaging, task management, and more in one place. This can significantly streamline your workflow and improve productivity.

🛠️ Mailbird Features

Undoubtedly, Mailbird’s integration-focused and desktop-based service is its main strength. Aside from that, the app has a range of handy features, such as: 

  • Customizable email workspaces & templates
  • AI-powered email authoring 
  • Centralized email management
  • Message snoozing
  • Speed reading technology
  • Attachment search
  • Multilanguage support

👍🏻 Pros:

  • Seamless integration with a wide range of apps, including WhatsApp, Twitter, Dropbox, and more.
  • Customizable layout and appearance to suit your personal preferences.
  • Supports multiple accounts and offers a unified inbox.

👎🏻 Cons:

  • It’s a desktop client, so there’s no mobile app available.
  • Some advanced features are only available in the paid version.

💰 Mailbird Pricing

Mailbird is free to download and use. It has two paid plans: the Standard Pay One plan at $99 and the Premium Pay Once plan at $399. Both plans give you access to Mailbird’s premium features for a lifetime. 

💬 Mailbird Reviews

Capterra Rating: 4.4/5

G2 Rating: 3.8/5

3. Microsoft Outlook – The Best Email App For Microsoft Users

email for multiple accounts

Microsoft Outlook is more than just an email app. Because it seamlessly integrates with other apps from the Microsoft Office Suite, it brings together email, calendar, contacts, attachments, and more handy tools. If you’re already using other Microsoft tools, Outlook will indeed be a great choice for you. However, if you aren’t using any Microsoft tools, you might not benefit from Outlook much. 

🛠️ Microsoft Outlook Features

Microsoft Outlook supports multiple accounts, and its built-in analytic engine automatically prioritizes important emails based on your communication patterns. Aside from that, it offers other handy features like:

  • Scheduling emails
  • Do Not Disturb settings
  • A focused inbox to prioritize important emails
  • Quick swipe controls
  • Smart folders

👍🏻 Pros:

  • Seamless integration with the Microsoft 365 suite
  • Free forever plan for email and calendar apps
  • Available for Windows, Mac, web and mobile
  • Enterprise-grade security

👎🏻 Cons:

  • Some users may find the interface less intuitive compared to other email apps.
  • The search function could be improved, as some users report difficulties in finding specific emails.

💰 Microsoft Outlook Pricing

Outlook is free to use. However, it has multiple plans for the Microsoft 365 subscription, starting at $1.99 per month or $19.99 per year. 

💬 Microsoft Outlook Reviews

Capterra Rating: 4.5/5

G2 Rating: 4.5/5

4. Thunderbird – Best Open-Source Email Client

best email app for multiple accounts

Thunderbird, considered one of the best apps for multiple Gmail accounts, is an open-source email client developed by Mozilla. Aside from the high level of customization and control it offers its users, Thunderbird is also known for its strong commitment to privacy and security, which makes it a good choice for users who require strong privacy and security features. 

🛠️ Thunderbird Features

Thurderbird’s main strength is it’s open-source nature, which allows its users for a high level of flexibility and customization. Thunderbird offers a range of features, such as: 

  • An integrated calendar
  • Task management options
  • A large library of add-ons for additional functionality
  • Tag feature for easy organization
  • A unified inbox to manage multiple email accounts

👍🏻 Pros:

  • Open-source and fully customizable with a wide range of add-ons.
  • Integrated calendar and task management features.
  • Strong privacy and security features, including automatic encryption.
  • It supports POP and IMAP protocols
  • Available to download for Windows, Mac, and Linux

👎🏻 Cons:

  • The interface can feel outdated compared to other modern email clients.
  • Some users report that it can be slow and resource-intensive.

💰 Thunderbird Pricing

Thunderbird is free to download and use, being an open-source project. While the app is free forever, users have the option to donate a desired amount to its creators.

💬 Thunderbird Reviews

Capterra Rating: 4.5/5

G2 Rating: 4.3/5

5. Front – Best for Omnichannel Communication

best email client for multiple accounts

Front is an all-in-one communication platform that combines email and a help desk to help teams streamline their internal and external communication. The platform allows its users to centralize messages from various communication channels, such as email, SMS, social media, live chat, and WhatsApp.

🛠️ Front Features

Front allows multiple users to manage a single email account, making it ideal for customer support or sales teams. It offers a range of cross-team collaboration and communication features, such as: 

  • A unified, omnichannel inbox
  • Commenting on email threads
  • Mentions
  • Assignments & notes
  • Automated workflows
  • Visibility into customer history and account details 
  • Integration with other tools, like CRM, project management, and social media platforms.

👍🏻 Pros:

  • Enables team collaboration with shared inboxes.
  • Integration with a wide range of other business tools.
  • Features like canned responses, reminders, and email scheduling enhance productivity.

👎🏻 Cons:

  • It’s more expensive compared to other email clients.
  • Some users report that it can be complex to set up.

💰 Front Pricing

Front offers various pricing plans tailored to small teams or bigger businesses. The Starter plan for smaller teams costs $19 per seat per month, while the business plans start at $59 per seat per month. 

💬 Front Reviews

Capterra Rating: 4.6/5

G2 Rating: 4.7/5

6. Mailspring – Best Free Email Client

app for multiple email accounts

Mailspring is a free open-source desktop email client that supports all IMAP providers, including Gmail, Microsoft Outlook, and Yahoo! Mail. Mailspring offers a clean, modern interface and a range of features, like email tracking and scheduling, that make your email experience smarter and more efficient. 

🛠️ Mailspring Features

Mailspring offers a variety of features, such as:

  • A unified inbox to manage multiple email accounts
  • Touch and gesture support
  • Advanced shortcuts
  • Lightning-fast search
  • Undo send
  • Read receipts, link tracking, and more
  • Mac, Windows, and Linux support
  • Multiple themes and layouts (including dark mode)
  • Rich integrations with other services

👍🏻 Pros:

  • Supports a wide range of email providers.
  • Offers a clean, modern interface with multiple themes.
  • Advanced features like snoozing, scheduling, and tracking emails.

👎🏻 Cons:

  • Some advanced features are only available in the paid version.
  • No mobile application.

💰 Mailspring Pricing

Mailspring is free to download and use, with a Pro version available for $8 per month that offers additional features like read receipts, link tracking, and quick reply templates.

💬 Mailspring Reviews

Capterra Rating: 5/5

G2 Rating: 3.8/5

7. Loop Email – Best for an All-in-One Shared Inbox

email for multiple accounts tool

Loop is an all-in-one shared inbox and email platform designed for team collaboration. It offers a unified inbox that integrates multiple email accounts into a shared platform, making it easier for teams to centralize communication, communicate and collaborate, and streamline workflows. 

🛠️ Loop Features

Loop’s main strength is its focus on team collaboration. The platform is designed to make it easy for teams to manage a shared inbox, making it a great choice for teams that need to collaborate on email responses. Here are some features it offers: 

  • Shared inboxes managed by a team
  • Unified view of all messages across multiple email accounts
  • Automated workflows and SLAs
  • Templated responses
  • Ownership assignment for each message

👍🏻 Pros:

  • Combines email, messaging, and file sharing in one platform.
  • Enables team collaboration with shared inboxes and team chat.
  • Works with all email providers like Gmail, Outlook, Office 365, or IMAP.
  • Free 14-day trial 

👎🏻 Cons:

  • It’s more expensive compared to other email clients.
  • Some users report that the interface can be complex to navigate.

💰 Loop Pricing

Loop offers two paid plans and a custom plan for enterprises. The pricing plans start at $15 per month (billed annually). 

💬 Loop Reviews

Capterra Rating: 4.7/5

G2 Rating: 4.9/5

8. eM Client – The Best Feature-Rich Email App

multiple email accounts app

eM Client is a full-featured email client with a modern and easy-to-use interface. It’s free to download and use on Windows and macOS, as well as iOS and Android in the beta version (at the moment of writing this article). eM Client focuses on boosting productivity by streamlining communication. It brings together email, chat, calendar, and task apps into one place so you can easily keep track of important emails, appointments, and things to do. 

🛠️ eM Client Features

eM Client is a great choice for users who want a feature-rich email client that supports a wide range of email services, like Gmail, Exchange, iCloud, and Outlook. Some of the features eM Client offers are: 

  • An integrated chat
  • Advanced email rules and filters
  • A built-in calendar and tasks module
  • Message encryption for increased safety
  • Snooze emails 
  • Schedule emails
  • Undo send
  • Built-in translation tools and spell-checker

👍🏻 Pros:

  • Simple and easy to use
  • Rich in features for streamlined communication 
  • Supports a wide range of email services
  • Advanced email rules and filters for efficient email management

👎🏻 Cons:

  • The free version is limited to two email accounts.
  • Some users report issues with large volumes of email.

💰 eM Client Pricing

eM Client is free for personal and non-commercial use. There are two pro versions, starting at $29.95 (one-time payment per device).

💬 eM Client Reviews

Capterra Rating: 4.2/5

G2 Rating: 4.0/5

Best Email Client For Multiple Accounts, a Comparison Table

Features Canary Mail Mailbird Microsoft Outlook Thunderbird Front Mailspring Loop eM Client
Free Version                                                                
Storage       –           – 15GB             –               –           – 5GB         –
Pricing Canary Mail pricing page  $99/lifetime $1.99/month Free $19/user/month  $8/month $15/user/month $29.95 (or $64.95 with lifetime upgrades) 
Read Receipts                                                                    
Snooze Option                                                                    
Biometric App Lock                                                                      
Push Notification for Important Emails                                                                  

Best Mail App For Multiple Accounts, the Bottom Line

Selecting the best email client for multiple accounts can be overwhelming. However, it’s an essential choice to help you streamline your email communication and stay organized. 

Remember that there is no one-size-fits-all perfect email app. The best one for you depends on your specific needs and preferences. Understanding the factors to consider and tips for managing multiple email accounts, as well as analyzing the pros, cons, and features of different email apps, can make an informed choice. 

Managing All Emails In One App, the FAQs

❓Is it possible to check all my email accounts at once?

Yes, with email clients like Canary Mail, you can add all your email accounts and check them all in one place.

❓Can I send emails from different accounts using one email client?

Yes, most email clients, including Canary Mail, allow you to choose which email account to send from when composing a new email.

❓How can I keep my email accounts secure when using an email client?

Ensure you use strong, unique passwords for each email account. Also, use an email client that prioritizes security, like Canary Mail, which offers features like secure encryption and biometric app lock.

❓Will managing multiple email accounts lead to more spam?

Not necessarily. While having more accounts can increase the chances of receiving spam, using an email client with robust spam filters can help manage and reduce it.

❓Can I organize my emails from different accounts into one unified inbox?

Yes, many email clients, including Canary Mail, offer a unified inbox feature where you can view emails from all your accounts in one place.

❓What happens if I delete an email in the email client? Is it also deleted from the server?

This depends on your email client’s settings. Some clients will delete the email from the server, while others will only delete it from the client.

❓Can I use different signatures for each email account in an email client?

Indeed, the majority of email clients, Canary Mail included, provide the capability to create and utilize unique signatures for each individual email account.

Phoebe Brown
Phoebe Brown

As a British writer and productivity coach, I’m passionate about unraveling the intricacies of email, SaaS, and artificial intelligence. With a knack for making the complex simple, my work empowers individuals and teams to harness these tools for maximum impact.

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