Streamline your email management with Mac Mail favorites. add, use, and remove favorite mailboxes for a more efficient emailing experience.
Mac Mail favorites offer a convenient way to keep your most-used mailboxes at your fingertips. This feature is especially useful for those who manage multiple accounts or receive a high volume of emails daily. In this article, we’ll delve into how to make the most of this feature.
Mac Mail favorites are essentially shortcuts to your most frequently used mailboxes. They appear in the Mail sidebar and the Favorites bar, making it easier to access them without scrolling through a long list of folders.
Adding a mailbox to your favorites is straightforward. In the Mail sidebar, you can drag a mailbox into the Favorites section or click the ‘Add’ button at the top of Favorites and select a mailbox from the pop-up menu.
Once you’ve set up your favorite mailboxes, you can easily move messages into and out of them. Simply drag the selected messages into the favorite mailbox in the Mail sidebar or the Favorites bar.
If you wish to remove a mailbox from Favorites, control-click the mailbox in the Mail sidebar and choose ‘Remove from Favorites.’
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Utilizing keyboard shortcuts can make navigating to your favorite mailboxes even faster. For example, you can use Cmd + 1 to go to your first favorite, Cmd + 2 for the second, and so on.
Cmd + 1
Cmd + 2
The Favorites bar isn’t just for mailboxes. You can also add specific search options or smart folders to it. Right-click on the Favorites bar to customize its contents.
Some third-party apps offer enhanced features for managing favorite mailboxes. These apps can provide functionalities like advanced sorting and filtering that Mac Mail doesn’t offer natively.
You can easily reorder your favorite mailboxes to prioritize the ones you use most frequently. Simply drag and drop them in the Favorites section to rearrange.
Use the ‘Smart Mailbox’ feature to automatically sort emails into your favorite mailboxes based on specific criteria like sender, subject, or date. This can be a real time-saver.
If you have multiple emails to move to a favorite mailbox, you can select them all and drag them in one go. This is particularly useful for cleaning up your inbox.
If you’re using macOS, you can set up quick access to your favorite mailboxes even when you’re in another application. This can be done through the ‘Services’ menu in System Preferences.
If you’re using macOS with Siri enabled, you can ask Siri to show emails from your favorite mailboxes. This can be a quick way to check for new messages without even opening the Mail app.
While Mac Mail offers a robust set of features for managing favorite mailboxes, third-party solutions like Canary Mail provide additional functionalities, such as read receipts and advanced search options.
Customizing your Mac Mail favorites can significantly improve your email management efficiency. Whether you’re a casual user or a power user, taking a few minutes to set up this feature can save you a lot of time in the long run.