How to Customize Favorites in Mac Mail for Efficient Email Management

Learn how to customize Favorites in Mac Mail for a streamlined and efficient email management experience. Basic to advanced tips.

How to Customize Favorites in Mac Mail for Efficient Email Management

Favorites in Mac Mail are more than just a convenience; they’re a powerful tool for streamlining your email workflow. By customizing your Favorites, you can access your most-used mailboxes quickly, thereby saving time and enhancing productivity. This article will guide you through the various ways you can customize your Favorites in Mac Mail.

The Basics of Customizing Favorites

Adding Mailboxes to Favorites

To add a mailbox to your Favorites, simply drag it from the Mail sidebar into the Favorites section. Alternatively, you can click the ‘Add’ button at the top of the Favorites section and select a mailbox from the pop-up menu. This feature is particularly useful for those who manage multiple email accounts or folders.

Removing Mailboxes from Favorites

If you find that a mailbox is no longer relevant or useful, removing it from Favorites is straightforward. Control-click the mailbox in the Favorites section and choose ‘Remove from Favorites.’ This helps in keeping your Favorites section clutter-free.

Accessing Favorite Mailboxes

Once a mailbox is added to Favorites, you can access it either from the Mail sidebar or the Favorites bar. This dual accessibility ensures that you can quickly navigate to your most-used mailboxes, enhancing your email management efficiency.

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Advanced Customization

Using Keyboard Shortcuts

Mac Mail offers keyboard shortcuts for Favorites, making it even easier to access them. For instance, you can press Control-Command-S to show or hide the Mail sidebar, where your Favorites are located. Keyboard shortcuts are a boon for power users who prefer keyboard navigation over mouse clicks.

Favorites Bar vs Sidebar

Mac Mail displays Favorites in both the sidebar and a separate Favorites bar. While the sidebar is more comprehensive, the Favorites bar offers quick access without the need to open the sidebar. Understanding the difference between the two can help you decide which one to use based on your workflow.

Synchronization Across Devices

One of the best features of Mac Mail is that your Favorites sync across all your Apple devices. This means that customizing Favorites on your Mac will reflect on your iPhone or iPad, ensuring a seamless email experience.

Tips and Tricks

Organizing Favorites

It’s not just about adding mailboxes to Favorites; it’s also about organizing them for quick access. You can drag and drop your Favorite mailboxes in the order that suits you best, making your email management more intuitive.

Using Favorites with Smart Mailboxes

Mac Mail allows you to combine Favorites with Smart Mailboxes for an even more powerful email management system. Smart Mailboxes can filter emails based on various criteria, and adding them to Favorites can make them quickly accessible.

Third-Party Tools

For those who want even more customization options, there are third-party tools available that offer advanced features for customizing Favorites in Mac Mail.


Customizing Favorites in Mac Mail is not just about convenience; it’s about creating an efficient email management system. With the right setup, you can make your email experience more streamlined and productive.


  1. Use favorite mailboxes in Mail on Mac – Apple Support
  2. Organize Email Like a Pro With Favorite Mailboxes
  3. What is the Favorites Bar in Mail and how do you use it? – iDownloadBlog

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