Entrepreneurship 101: Business v. Enterprise Email Hosting Plans

Entrepreneurship 101: Business v. Enterprise Email Hosting Plans

What Enterprise Email Is? The Difference between Business and Enterprise Email Plans. Pros & Cons. How CanaryEnterprise Email Can help you

Phoebe Brown

Phoebe Brown | Sep 28, 2022 | 7 mins read

Freelancers, small businesses, and corporations all rely on professional emails to earn income. 

Email has come since the genesis of the internet. Inboxes are no longer simply digital versions of their analog predecessors. Instead, they store important data, safeguard crucial documents, and even track business trends. 

Having that fancy “@yourbusiness.com” at the end of your email address can boost your company’s visibility and memorability. This level of branding also simplifies communication between team members, potential clients, and long-time vendors. It also gets bonus points for helping us find the ever elusive work-life balance sweet spot.  

What else makes private email hosting all that and a bag of (micro)chips?

Unique and innovative functionalities designed specifically to keep your growing business on track. New widgets for automating, customizing, and analyzing our email patterns are constantly being designed and updated. Plus, have we mentioned the endless storage and security possibilities?  

To fill these needs, snazzy named email hosting plans have popped up everywhere. Each of them will claim to revolutionize your inbox; making it hard to choose between options. 

That’s why we’re here to break down the differences between business and enterprise email hosting plans. We’ll help you impress current and potential clients while also managing your personal tech budget. 

Figuring out which email service provider you trust to establish your brand is important. In this article you’ll learn: 

Truthfully, the one and only quality that matters in business correspondence is data safety. On top of picking out the right email plan for your business, consider partnering with us for no-nonsense and intuitive email security. 

What is Email Hosting?

what is email hosting

In short, email hosting services rent out servers that send and receive your correspondences. 

They are the companies that oversee how emails are sent, received, and stored. Paid plans are useful because of their premium features that go above and beyond the free webmail you’re probably used to. 

Basic email hosting packages usually include:  

  • Larger Storage
  • Backup Plans
  • Domain Name
  • Tighter Email Security

Email hosting sites are used by companies of all sizes to communicate with target demographics, manage collaborations, and utilize productivity functions. Added features usually include widgets that streamline company-wide branding and automate email management. 

From an IT perspective, email services are crucial for ensuring a trusted link between email senders and recipients. Having a dedicated server is a way to reliably increase your communication system’s uptime. Professional email servers give the administrator more control over security and data transfer. 

Techy Terms: Uptime refers to the time during which a computer or IT system is operational. It directly relates to your system’s reliability and stability. Literally, it represents the length of time a system goes without crashing or needing to be rebooted. 

Business v. Enterprise Email Hosting

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So you’re ready to invest in one of these fancy schmancy email hosting services but aren’t sure how to choose one. It’s easy to get mired down in the terminology, but we’re here to help. 

The difference between business and enterprise email services is actually quite simple: size.

Ask yourself: a) how many employees you will need the plan for; b) how much traffic do you project; and c) are there any marketing or research tools that will boost your business? This will determine whether a business or enterprise plan is right for you AND which email hosting provider will best have your back.  

What to Look for in a Business Plan

No one person or entrepreneurial endeavor is alike. Your needs may range in terms of storage, market research, and email design depending on your industry. However, the three top qualities to look for in a business email plan are: 

  1. Budget Friendliness
  2. Small Team IT Support
  3. Growth Potential 

Top Reasons to Try Out a Business Email Plan

  • Transitional Period: If your business isn’t quite where you want it to be, a business email plan is a great way to practice tech-based administrative work. 
  • Cheap or Free: Many business plans include a small number of email addresses for free with the potential to cheaply add team members as you hire them. 
  • Start Somewhere: Whether you’ve got the next great start-up idea or are just looking to fly solo, a business email plan adds storage and functionalities above and beyond private email.
  • External IT Support: Unless programming and information sciences is your jam, you’re probably not jazzed about the tech-based maintenance that goes into running a business. Signing up with a business plan will keep the computer side of 2020’s entrepreneurship running smoothly while you do what you love.    

What to Look for in an Enterprise Plan

If you’ve overcome many of the beginner hurdles of business administration and have a team larger than your everyday “mom and pop,” then an enterprise plan is probably for you. Top qualities to look for in an enterprise email plan include: 

  1. Spam Filters
  2. Storage Capacity
  3. Team Optimization & Customization
  4. Advanced Security Protocols
  5. Analytical Features 

Top Reasons to Invest in an Enterprise Email Plan

  • Reliable Uptime: Avoid crashes and glitches by outsourcing the server that moderates your incoming and outgoing emails.
  • Scalable: Plans can be fluid and allow you to hire at will. Intuitive systems will cut down on the length of the training and onboarding process, 
  • Tool and Widget Integration: Teams of all sizes need to know where to communicate and how to maintain branding. Scheduling, invoicing, and communication styling all become uniform when everyone has access to the same tools. 
  • Syncing Between Desktop & Mobile: Ensuring that your email is synced across all devices is important for getting every aspect of your job done. Being able to access professional correspondences anytime, anywhere is a modern miracle for both solo entrepreneurs and big business administrators. 
  • 24/7 Support: Around-the-clock support through your email provider will lessen the impact of digital hiccups by a) eliminating the need to hire a dedicated systems administrator and/or b) taking the responsibility off a supervisor’s plate so they can dedicate more time to their actual responsibilities.
  • Increased Storage: Growing businesses need an expanded capacity in their digital spaces to keep inquiries, invoices, and documents. Plus, collaboration is key nowadays; which leads to even solo freelancers holding on to a generous amount of data. 

Are Email Hosting Services and Email Clients the Same Thing?

No! Email hosting services are what allow you to send and receive emails. Email clients like Canary Mail are the platforms and applications you use to read, automate, and send emails. 

Our productivity and security functions work with all email clients and help to sync them across your devices. You can even have all your inboxes in one place for a seamless transition from business to pleasure. 

Best Email Hosting for Businesses in 2022

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Choosing your Enterprise Email Hosting plan is a matter of taste and sometimes habit. If you’re already a Microsoft or Google junkie, odds are those are the best plans for you. 

However, there are other companies that provide top-notch services that can innovate your workspace. Below we highlight some of the unique reasons to choose one plan over another. 

Name Recognition

Microsoft 365

No-nonsense and familiar brand that fully integrates with the programs you’re already comfortable with. 

Google Workspace

Straightforward backup and cloud-based storage that makes it easy to access your work anytime, anywhere. Its notoriety and ubiquity makes it easy to collaborate outside of your business since most people will have access to at least one Gmail account. 

Hidden Gems

Zoho Workplace

For Employees: Quick “stream messaging” cuts down on the need for a subject and signature with every piece of communication. Shared inboxes ensure that entire departments and teams have access to the exact same information without the hassle of forwarding and CCing. 

For Administrators: Because it is free for up to five users and upgrades for only $1 per user per month, Zoho is great on a tight budget. Thorough step-by-step instructions on how to fully customize how your business uses the platform. 


For Employees: Multi-tasking is made easy on IceWarp with the ability to compose multiple emails and review multiple documents at one time. Scheduling is streamlined with automatic responses if a proposed meeting is accepted and interactive overviews of your planner around a certain time. Smart delay allows you extra time to check if everything is attached and arranged correctly. 

For Administrators: Not every employee needs to be on the same plan. You can invest more where you need more such as extra storage for creatives. 


For Employees: Simple, straightforward, and familiar. Bluehost connects to all the Google Apps your team has already mastered and even adds some of its own productivity tools

For Administration: Looking to seamlessly integrate your email hosting service with your WordPress site? Look no further. 24/7 support coupled with easy-to-apply website and email themes make sharing the business you love hassle-free.

Level Up Any Email Hosting Service with Canary Enterprise Mail  

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Many business and enterprise email hosting services already come with improved email security, but are often not sophisticated enough to fully protect your privacy. With Canary Mail’s email encryption features, you’ll be able to have full control over your personal data and sensitive documents. 

Our desktop and mobile apps can be utilized with any email hosting service and come with an array of upgraded features. With our Enterprise Plan, you’ll get access to an array of productivity and security features unlike any other. Namely, our SecureSend function allows you to fully customize your email encryption habits. 

We offer peace of mind by providing:

  • Straightforward Training and Onboarding
  • Email Expiry Date Settings
  • Changeable Email Authorization 

With us, you never have to worry about who has access to your information ever again. Download our free trial to learn more. 

Phoebe Brown
Phoebe Brown

As a British writer and productivity coach, I’m passionate about unraveling the intricacies of email, SaaS, and artificial intelligence. With a knack for making the complex simple, my work empowers individuals and teams to harness these tools for maximum impact.

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